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Most organisations underestimate the costs of their in-house printing and photocopying services and would benefit greatly from an in-house printer environment audit. This is because most companies have a multitude of small and large volume printers and photocopiers, many from different manufacturers, all mixed in with multifunction printing devices, with their use rarely optimised to their needs.
At RBC Group we regularly find that large volume print jobs are sent to small volume printers, colour printing is used when black and white would be equally as good and print jobs are left uncollected and ignored.
In addition, with a large number of printing machines spread across your organisation and no central printing area, consumables are usually over ordered and many are wasted. Just imagine the range of different toners you would need for machines from a handful of different manufacturers, as well as the different types of photocopy paper and the space required to store all of these items.
The solution is to initiate a print environment audit which will breakdown your printing costs by each individual machine, giving you a clear picture of where you can cut costs and increase the efficiency of your printing services.
With a print environment audit from RBC Business Solutions we use customised software to check out both your networked and non-networked machines. We then put in place strategies that will update or replace old and inefficient machines, as well as remove unneeded photocopiers and printers.
Our experienced consultants work with you to access your organisational needs and create a strategic plan to provide you with a printing solution, streamlined to your organisation.
You receive a complete breakdown of the costs involved and of the savings you can expect when the plan is implemented.
Following the print environmental audit, there are a variety of solutions that are available to your organisation to increase the cost effectiveness of your printing services, all of which can be customised to your specific requirements:
Along with a print environment audit, replacing, updating or removing printing machines and creating centralised locations for printing, is central to saving your organisation money and creating a cost-effective printing service.
With an RBC Group print environment audit, your printing services will be streamlined and your cost savings will be ongoing.